16 Aug 2002 ............... Length about 900 words (6000 bytes).
This is a WWW document maintained by
Steve Draper, installed at http://www.psy.gla.ac.uk/~steve/hci02/wtodo.html.
Web site logical path:
To Do List for Workshop organisers
This is a list of instructions for organisers of the workshops running at HCI
2002. Details about what happens on the day are at the end.
- Get in your 30 word description of your workshop. Detailed request is
- Get your 2-pages in for vol.2 of the proceedings.
Some of you will want to at least tidy up your submitted version. Remember
that this is not the main way of communicating to workshop participants
(though you could put a version on the web to re-use as part of your call for
participants), but it is the public record that such a workshop existed. So
assume readers know nothing, and use it as a signal. If you are sure you will
have a web page that will endure for some years concerning the workshop, you
could include the URL, otherwise readers will use your contact details to
The deadline is 17 June, camera ready copy, as an electronic WORD document
using the WORD template (which is in rtf format) to get the format right.
Three items to send
- Please email electronic copy in Word 97 or higher (not pdf) to
MCS-Computing-Conferences@open.ac.uk with subject header HCI2002 and call
the filename by the id number of the submission, e.g. T359 etc (I believe
they are unique).
I suggest using these invented ID numbers:
W1: Goal-oriented business process modelling Ilia Bider, IbisSoft, Stockholm
W2: CULTURE AND WEBSITE USABILITY Ð STRATEGIES FOR INTERNATIONALISATION AND
LOCALISATION Andy Smith, optimum.web limited,
W3: A new research agenda for older adults Stephen Brewster
W4: Literary approaches to user experience Peter Wright, University of York
W5: Usability and evaluation issues for interactive television: developing a
research agenda Lyn Pemberton, University of Brighton
W6: Design and evaluation of HCI educational resources John Rosbottom, University of Portsmouth
W7: USER EXPERIENCE NOTATION FOR SOFTWARE DESIGN HOW CLOSE ARE WE? Ted Kilian
W8: HOW TO SPECIFY USABILITY REQUIREMENTS? Martin Maguire, Loughborough
W9: LOCATING ME, LOCATING OTHERS - USABILITY, UTILITY AND ETHICS -- a highly
interactive session on positioning and location-aware technologies Eija Kaasinen, VTT
Please also mail a paper copy (as a check on your intended format) to:
Faculty of Mathematics and Computing
The Open University
Milton Keynes MK7 6AA, UK
Thirdly please also mail a signed paper copy of the copyright release form,
which you can download here.
- Tell/reply to me by email (email@example.com) about room issues.
If you don't know yet, tell me that for that question.
My questions are:
- How long is your workshop: please confirm that it is one day long (or tell
me it is half a day, or 2 days).
- Which day do you want: we are assuming Tuesday, but if you tell us
immediately we may be able to put it on Monday instead.
- What capacity do you want? Please return the total number of people
(organisers plus applicants). If you say "don't know", then we will tell you
the limit of the room size, once the rooms have been allocated, and you must
then keep your workshop to that size.
- Do you want your room to be near other space (e.g. a refectory) you could
use for break-out groups?
- Do you want a flip chart (as opposed to the white boards etc. that may be
there?). Fintan is resisting providing anything in order to keep workshop
costs down, which is the spirit of them. On the other hand flipcharts are a
nuisance to transport yourself, so I could try pleading with him.
- Your need for data projectors at the workshop.
You can rely on having an OHP (overhead projector for acetate slides). The
conference cannot usually provide data projectors (for projecting powerpoint
etc. from latptops) because the tutorials will have them all, but it is
possible that some of the rooms (when we know which they will be) may have one
permanently mounted. So email and say which of these applies to your
- Do not need to use a data projector
- Will bring one with you
- Desperate to use one, but it is impossible or very difficult to bring
- Get a call out ASAP for participants, but to do this you have first to
design your admissions process.
It is up to you and you alone to control who is allowed to attend your
workshop. So in your call for participants, you must make clear what they
must do, what the criteria are (e.g. first come up to some limit; selection by
position statement, whatever), what the deadline is (if any)).
Things you have to do include:
- Construct your main call for participants at once, and have the
advertising point to it.
If it were me, I'd construct my own website with as much detail as necessary.
You could use your 2-page paper on the website: applicants won't see it
- Probably construct and mail out an email call
- Write and send to me and Simon Hall a small HTML entry in standard
A skeleton/example is available here.
The point of this is so that people can find your real workshop pages through
the conference website, and also so they can review the alternative workshops
available. If it is not easy for you to host your own web pages we may
possibly be able to help.
- Tell each applicant whether you have accepted them or not.
- Give us a list of those people, with their email addresses, you accept
(to help with collecting registration fees). I'll set a time for this: or
send it when your application process is complete.
- At appropriate points remind your participants they also have to pay the
workshop fee to the conference organisers. I'll do my best to support/remind
you about this. The basic rules are: you must accept them first; then they
must take the initiative in contacting the conference to pay the extra. If
they have already registered, they will have to contact them to make a second
additional payment. You might remind them in your notification they are
accepted. Don't forget that you and your co-organisers must pay too.
- Arrange to bring all materials you need to the conference: e.g.
- A data projector?
- A laptop if you need it e.g. for poster creation
- Arrange for participants to get copies of position papers,
delegate lists, or whatever. One effective approach is to put all
these on your own website and insist participants print off their own
copies (so they can read them while travelling to the conference).
- Coloured pens etc. for use on whiteboards, flip charts, etc.
- Decide whether to create a poster during the workshop for display
later in the conference. Lyn Pemberton suggested this, and it is a great idea
from the conference's viewpoint as it lets your workshop and its results be
instantly visible to the rest of the delegates. We have reserved a
provisional poster space and presentation slot for you. If you decide to do
- Let me and the poster organiser know.
- You could follow Lyn Pemberton and just do a hand drawn one. (Bring your
own pens and paper.)
- An A3 colour printer will be available (if you go this route, bring a
laptop, and carefully pre-arrange how you will transfer files from your laptop
to the printer).
Some details about the day itself
Participants (and organisers too) should register FIRST, then go to their
workshops. The conference joining instructions tell you where to do this
(basically: the Abbey Conference centre in the London Road building: see
They will then be directed to the room allocated for the workshop (besides
collecting their workshop ticket, and paying if they haven't already done that).
Coffee, tea, and (for full day workshops) lunch are provided, and will be at
the times below.
8:30 Registration desk opens (Abbey Conference centre in the London Road
building). Find out which room the workshop is in, pick up workshop ticket
(and other registration stuff).
2:00 start (or continue)
5:15 Notional finish.
(But OK to stay till the building closes, perhaps as late as 9pm.)
Web site logical path:
[Top of this page]