Last changed 30 April ............... Length about 1900 words (18,000 bytes).
(Document started on 1 Oct 2005.) This is a WWW document maintained by Steve Draper, installed at http://www.psy.gla.ac.uk/~steve/wsearch/studentsearch.html. You may copy it. How to refer to it.

Web site logical path: [www.psy.gla.ac.uk] [~steve] [this page]

Ways to search for a student

By Steve Draper, School of Psychology, University of Glasgow.

This page collects and compares ways to search for a student's details, given some of them. (Someone else's list of search facilities: link)

First it discusses a set of alternative facilities with some details of what they do and how to use them. Then a list of possible user tasks with brief statements of which facility to use for that task. Then other notes including where to find (online) lists of codes etc.

Facilities (operating)

Studentbase Studentbase direct
MyCampus help Some things don't work (Java) in some browsers. IE (v.8 onwards) is the only one recommended.
- SLP Infrastructure Team recommends:
  - Internet Explorer 8 on Microsoft Windows
  - Internet Explorer 9 on Microsoft Windows
  - Firefox 3.6 and 4 on Microsoft Windows, UNIX, Linux, and Mac OS X.
  - Apple Safari 3, 4 and 5 on Mac OS X.
  - Chrome 6.0
  - iPad
- Find a student ( personal, grades, courses enroled)
  [From:- mycampus::MainMenu::Records and enrolment::Student Summary]
  Fill in matric to first field "emplID";
  Press "View student contact details" if required.
  Find a student (registration) Student login
- Student absence records entry
- Students' courses
  When you see the student, click on the right year/term;
  When you see the right year, click on "View all"
- Class lists (rosters) Fill in:-
  - Subject Area: PSY
  - Catalog Nbr: 4013
  - Term: 2011 to specify session
  - Class Section: LC to (hopefully) restrict to helpful list with rooms;
  - then click on retrieved class to see list of students;
  - then click on chessboard icon to download SS format (doesn't work in Safari, only Firefox)
- Foreign / Visiting students: Fast
  - Click to run query
  - Click at top of page: "Download results in: .... CSV Text File"
  - File is in my Downloads; d-click it and Excel opens.
  - Sort/filter by "PSYCH"
  - ?Get csv file and use Unix to extract?
- Foreign / Visiting students: Full notes
  - Doesn't work in Safari: use Firefox (unless done direct as above)
    Medium Speed
  - Run to show query OR On any Mycampus screen --> Favorites --> VisitingStuds
  - Click "Run to HTML"
    Slow Speed
  - Main Menu --> Reporting Tools --> Query --> Query Viewer --> UOG_EXCHANGEIN_ENRL
  - Put query name in box; press "Search"
  - On the query retrieved: Click "Run to HTML"
  - Click at top of page of data: "Download results in: .... CSV Text File
- Fields
  - ID [matric] student number
  - EmplID [matric] ditto
  - Term [2011] session
  - Subject Area [PSY] school/dept/subject
  - Catalog Nbr [4013] course code
  - Course ID [???] ??
Course catalogue • head • psych • search • Programme specs • my own list of course codes
You could also get at some course and programme codes indirectly, by looking up the record of a student whose ID number you know, then looking at what courses they are registered for.
Studentbase Studentbase direct
Websurf Websurf old direct MIS renewals Websurf direct
Student emails, wstudaddr
Script 'course': searching on course names

Facilities (notes)

Studentbase
Current students only, data 24 hours old. Bigger pics. Wild cards for name searches, course searches; but exact matric only.
Registration: online, may only take a few minutes to get registered.
[This needs more; needs cmp times vs. websurf.]
Mass student email
Description of new CLASS email systems
Examples
- class--PSYCH1001@gla.ac.uk
- "class--LAW1001+LAW1002"@glasgow.ac.uk
- "class--U_1&F_ARTS" @glasgow.ac.uk // first year AND arts college
- "class--qvpsych&w_vist" @glasgow.ac.uk // All visiting studs enroled in any PSY course.
- I have, and postmaster can resupply updated versions, a list of psy-related qualification codes (42 of them).
  e.g. class--Q_C800-2208&U_1@glasgow.ac.uk // All first years with qualification aim "Psychology,BSc"
Websurf
(Websurf home page)
Websurf direct
Old students as well as currently registered?
Registration: goes through humans, takes days.
Exact matric, or partial names (but gives no info on what the wild card chars are). Wild cards for name searches; but exact matric only, exact course codes. Searches all past students as well as current ones. Nice, but ...
Old lists of student email addresses wstudaddr
(The link goes to UoG web pages, slow access (probably only slow with IE5); script wstudaddr is faster and can search all pages (whole alphabet) at once.)
The data: This is the only place it is possible to look up a student email address. Because of marriage, and error in Registry records, a few students do not have an email that can be predicted from their matric and surname. Current students only: in fact only students with an email: this lingers after they leave for some months, but level 1 students don't get one for a while.
It is also the only place you can search by a partial matric number (even though there is naturally a high number of typos due to poorly hand-written matric numbers).
The web pages: Gives you the email, given the surname. Can take a long time to load (this bug may only be IE5 parsing simple tables). Requires a close knowledge of surname and even then you may not be able to tell which one from initials and faculty and matric, because it shows only surname (not first name) and matric.
My unix script 'wstudaddr': is superior because:
- Avoids slow display in IE5 browser
- Allows search of all web pages (all the data) and so allows searches other than by exact surname
- In particular can search partial matric. number (only way to do this?)
- Can search partial surname e.g. both MacX and Mcx, and indeed x at the same time.
- Given valid email address, can look up name from it.
The script is indifferent to case. Examples:
Use 'wstudaddr name' for whole or the start of a surname, get fast search.
Use 'wstudaddr -sub lean' for part of name (slower, but get McLean, Maclean, Lean, etc.)
Use 'wstudaddr 3455' for all students with matrics containing this: typically 2-4 only, in fact.
Use 'wstudaddr 20.752' to express a single unknown digit i.e. wildcard. I.e. RE syntax is passed through, and no quotes needed unless shell reacts.
Script 'course': searching on course names
My unix script 'course' searches a list of course names (titles, codes, departments; case indifferent), and presents the hits on a web page.
Examples:
- course psych -- all those in PsyDept AND those with 'psych' in title
- course Kant
- course 'level 3'
- course 88 -- all those with 88 as part of the course code.

Tasks: Searches a user might want to do

Find a student and/or their details from:

Whole matric number: studentbase -> all details and photo

Partial matric number: wstudaddr -> surname, matric, email

Whole surname: studentbase -> all details and photo

Partial surname, or first name: studentbase -> all details and photo
GQL
script "namematcher"

Find a whole,exact matric number from only part of it

See above: to find a student's matric number given part of it (but perhaps an illegible digit), use "wstudaddr" which allows wild cards and incomplete matrics.

Find a course / code from:

Part of the course code: studentbase and a wildcard -> a very handy list of course codes and course titles.
Part of the course code: 'course' -> a list of matching course codes and course titles.
(part of) the course name: 'course' -> a list of matching course codes and course titles.
A student you know is on the course: studentbase -> student's record will show the courses (codes and titles) that they are registered for; AND you can click on the code to get an instant list of all the other students on that course.

Find a student's email address

To email a class

To email all level 4 biologists (for example)

To find a student given their first name: use studentbase and spec * for the last name, and give their first name.

Search notes

Wild cards

For wstudaddr, unix REs, perl:
. for a single any-char, .* or .+ for any number of them.
For studentbase:
Either . or % for 0 or more chars.
For shell, csh:
? for a single any-char, * for any number of them. Wild card chars are * in studentbase
For websurf:
% is zero or more chars
For python, mailman:

Case insensitive (! esp. useful for course codes)
In studentbase, get text (not picture) default by doing first search
like that.

Online lists of codes

Advisors e.g. S45 Dick Dafters. First letter indicates faculty.
Subject codes: C800 psych in science; C801 psy in Arts; C802 psy in SocSci.
Y* (Incoming exchange)
Y25* (Incoming exchange, SocSci)
Y101,2,3 (Incoming exchange, Erasmus science)
Y106 (Incoming exchange, EU science)
Y107 (Incoming exchange, non-EU science)
Y353 (Incoming exchange, Erasmus Arts)
Y357 (Incoming exchange, EU Arts)
Y358 (Incoming exchange, non-EU Arts)
Main courses i.e. for subject/year e.g. 8ZTU Psychology 1A; 206J Psychology level 4 single honours The online lists below only cover main courses; but the search pages take any course code e.g. for tiny modules as well.
Course/module codes: not on line. But script 'course' will let you search them. It may not be advisable to try to make it list all 9,000 courses on a web page (e.g. doing "course .") since this may crash or at least slow your browser.

Advice sources

Linsay Black My campus expert, query provider x7182

Dawn Mckenzie My campus expert, query provider x7181

Anna Phelan PIP/catalogue interface x5374

Web site logical path: [www.psy.gla.ac.uk] [~steve] [this page]
[Top of this page]