15 Feb 1998 ............... Length about 900 words (6,000 bytes).
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Agenda for video conference 1
By Steve Draper.
Booked for 3pm-5pm Wed. 4 Feb 1998 between Glasgow and Heriot-Watt Universities.
[Glasgow end: 0141 330 6849]
Done as part of the CBL evaluation ATOM.
It resulted in these
tips for how to run a video conference.
- Explore equipment and procedures
- Introduce ourselves
- Discuss the reading
- Discuss the exercise:
- The overall plan for learning activities
- The design of the evaluation
A. Exploring the facilities
- WWW connection
- Camera and/or other display of the computer display to the far end
- If the sound goes: Have cards ready
- Practice each of the following cases:
- Vision-vision only
- Sound-sound only
- Glasgow vision - HW sound only
- HW vision - Glasgow sound only
- Phone connection
- Camera practice
- Glasgow end:
- paper "slides",
- other people here
- HW end:
- The active chair person,
- Each student,
- the computer if
- paper "slides".
C. The reading
- Spiel by Steve on HCI vs. CAL evaluation
- Paper 1 (introduction to CAL evaluation)
- Paper 2 (the method of Integrative evaluation, to be used in the
D. The exercise
- The overall structure of this ATOM (reading, exercise, ...)
- Designing the exercise and division of labour
- Designing the evaluation.
Note to ATOM deliverers (i.e. teachers)
Here is what I did to prepare the video conference:
- I had a section in the basic ATOM (course) notes on where the video
conference fits, and its main aims.
- Book the video facilities; and then check at the other end whether
the booking "got through".
- Although this is not standard practice, really you need access to
the suite for 30 mins in advance to a) train yourself on the video equipment
(I've seen a conference judged a failure because this didn't happen). b)
connect the laptop computer: it will take time to get the internet connection
working, type in the IP number etc.; and furthermore discover whether or not
the direct video connection from the computer will work.
- Email the other end telling them how to prepare
- Design and write a detailed agenda. It comes from combining the
following issues a) the pedagogic agenda for this session; b) general tutorial
group techniques e.g. introducing people; c) video conference procedural
issues c1) general practices; c2) what we need because we are all new-ish to
the medium; c3) because learning about / experiencing video conferencing is
one of the learning aims for the course.
- Set it up in the following formats: a) WWW; b) OHP format, printed
on paper not acetate (for cameras in the suite); c) possibly a different
paper copy for me; d) some computer format for my laptop
- Prepare and print paper signs that should be standard issue for any
video conference: Yes/No; I can't hear you; Phone me on 0141 330 6849
- Put felt tips, paper, a nameplate in my bag to take to the
Draft email to the other end
We are having a video conference today, starting at 3pm. I will be there (in
the video suite) from about 2:30pm, trying to set up my computer. I will not
try to communicate with you until 3pm.
I believe Alistair Kilgour will be present observing at my end. I have
written an agenda for our meeting, which you can see at
The main points are: we have the facility booked until 5pm, but will probably
finish before that. I propose beginning with some structured exploration of
the communications: both what we can do, and what procedures we adopt
ourselves. (After that, the content.) The media we (may) have at our
disposal are: vision, sound, telephone, written words, computer screens.
WHAT YOU HAVE TO DO TO PREPARE
Each person should bring several sheets of blank paper, and a felt tip pen
with a thick nib, suitable for writing big signs. I will be asking each
person to display their name on a name plate in BIG and thick letters.
What is the phone number in your video suite?
The Glasgow end is 0141 330 6849. [Also 0141 330 4847 (Steven Jack's office)]
You may want to get a computer working at your end. This may involve you
getting an internet connection working.
I suggest you designate 3 persons:
*Active chairperson. She will control the cameras at Heriot-Watt and do any
chairing of the session that I do not do. Because this may get her bogged down
in wrestling with the technology and those speaking, we should also have ....
*Overall chairperson. She will not act much, but will sit back and monitor
how the occasion is going from the viewpoint of the Heriot-Watt class as a
whole; intervening if necessary.
*Computer (keyboard) operator at the Heriot-Watt end, if you have one. Ready
to bring up new pages as necessary.